Report Writing โ€“ Steps and Example

Report Writing

Report writing entails the accurate reporting of an event or incident by someone who was a witness to it. A report provides comprehensive information regarding the event/incident in question, as well as all of its specifics. A report may include opinions that are substantiated by factual evidence. Written reports are documents that deliver relevant, concentrated content to a specific audience. In government, business, education, and other professions, reports are utilised.

Clarity, precision, brevity, readability, and objectivity are characteristics of a well-written report. While reporting an event, complete objectivity must be maintained.

A formal report may contain:

Opening sections: this briefs the reader about what the report is. This will include-
โ€ข Title
โ€ข The kind of report, whether it should be an investigation or examination report or a progress report.
โ€ข Table of contents
โ€ข List of charts, diagrams, and illustrations
โ€ข Preface
โ€ข Acknowledgements
โ€ข Abstract/summary

Body of the Report: This includes-
โ€ข Introduction
โ€ข Investigation and its outcome
โ€ข Conclusion and recommendations

Appendices: This includes-
โ€ข Endnotes
โ€ข Bibliography
โ€ข Supplementary material, such as extra figures and facts
โ€ข Index

Types of reports:-
1) Assessment reports aim at evaluating the positive and negative features of a person, place, plan etc.
2) Informative reports present information about a meeting, progress made on a project, etc.
3) Survey reports present the findings from door-to-door surveys/ questionnaires concerning reactions to products and plans.

In a nutshell, there are some major areas related to reporting field-
โ€ข Reporting an event
โ€ข Reporting a meeting
โ€ข Reporting a speech
โ€ข Reporting an interview
โ€ข Reporting a survey

Example

Fire Incident at a Meerut Shopping Mall
On August 5, a massive fire broke out at the PVS Mall in the Shastri Nagar neighbourhood of the city. As a result of a big fire that overtook the building, thirty to forty per cent of the furnishings in the market locale has been severely damaged. The fire brigadeโ€™s nighttime efforts got the blaze under complete control at approximately 4:00 a.m. The fire that broke out in the buildingโ€™s basement owing to a suspected short circuit caused no injuries. Approximately 25 people were transported to a neighbouring hospital for medical care.
Additional District Magistrate has been instructed to investigate with Superintendent Engineers PWD and POWER. The District Magistrate stated, โ€œAny official found guilty of approving the building without sufficient inspection will face the consequences.โ€

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The investigation will also determine whether proper firefighting provisions were established during the construction of the mail.

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